Purpose

This policy outlines the guidelines for employees working from a location other than the company’s office. The aim is to ensure that both employees and the company benefit from remote work arrangements, fostering productivity and flexibility.

Scope

This policy applies to employees whose primary work location is outside of the company’s offices.

Policy Elements

Remote Work Arrangements

Remote work is an agreement between employees and managers that allows work from a non-office location for more than three days.

Employees working from home for a maximum of [two days] or on certain recurring days each week should refer to the company’s work-from-home policy.

Remote Work Agreements

Employees may engage in remote work either on a permanent or temporary basis.

• i ) Permanent Remote Work: Employees who work remotely on a permanent basis must designate their primary work address in a remote work agreement, which will also outline their responsibilities.

• ii ) Temporary Remote Work: Office-based employees may work remotely for up to [two consecutive weeks] annually, for reasons such as visiting family or their hometown. This option is available to employees who have been with the company for at least [one year]. New parents or employees with temporary or long-term disabilities may be eligible for longer remote work periods with manager and HR approval.

In cases of relocation, office-based employees may transition to permanent remote work pending HR approval, which will be determined on a case-by-case basis.

Employees must request to work remotely by submitting the appropriate form through HR or the HRMS.

Maximizing Remote Work Success

To ensure that performance is not impacted by remote work, employees are encouraged to:

• i ) Set up a quiet and distraction-free workspace.
• ii ) Maintain a reliable internet connection.
• iii ) Focus solely on job responsibilities during working hours.
• iv ) Adhere to the break and attendance schedule agreed upon with their manager.
• v ) Align their schedule with their team members when necessary for effective collaboration.

Regular meetings—either online or in-person—should be held between managers and team members to discuss progress and set both long- and short-term goals.

Policy Compliance

Remote employees are expected to comply with the same company policies as office-based employees. This includes, but is not limited to, policies on:

• i ) Attendance
• ii ) Social media
• iii ) Confidentiality
• iv ) Data protection
• v ) Employee Code of Conduct
• vi ) Anti-discrimination/Equal opportunity
• vii ) Dress code (for customer or partner meetings)