Overview & Purpose

This Employee Attendance Policy outlines expectations regarding attendance and punctuality. We aim to maintain efficiency and foster collaboration within the workplace by encouraging employees to adhere to their work schedules.

Scope

This attendance policy applies to all non-exempt employees, regardless of their position or employment type.

Policy Details

Attendance and Punctuality Expectations

Collaboration is key in most roles within the company. To facilitate effective teamwork, employees are expected to arrive on time and follow the work schedule agreed upon with their manager. Occasional absences or lateness are understandable but should be for legitimate reasons.

Frequent tardiness or absenteeism can negatively impact coworkers who may need to cover for absent team members. This can result in an unfavorable attendance record and could lead to progressive disciplinary measures.

Definitions

• i ) Absenteeism: refers to frequently missing work or taking excessive sick leave without proper documentation.
• ii ) Presenteeism occurs when employees work beyond their scheduled hours unnecessarily, which may affect both productivity and job satisfaction. We encourage adherence to both start and end times of the workday.
• iii ) Tardiness involves arriving late, taking longer breaks than allowed, or leaving work early without valid reasons. While occasional lateness may be acceptable, consistent issues with tardiness could disrupt workplace efficiency.

Employees are responsible for tracking their working hours using our designated [timekeeping system/software]. Accurate recording ensures correct compensation.

Unforeseen Absences

In the event of an unexpected absence, employees should inform their manager as soon as possible. If the manager is unavailable due to time zone differences, employees should notify HR. Absences should be covered by available paid time off (PTO) or sick leave, and recorded in the [HR software] promptly.

Unreported absences lasting more than three days will be treated as job abandonment. If you need to leave early, please inform your manager in advance.

In cases of serious emergencies, such as accidents or family medical crises, absences may be excused. Employees may be required to provide documentation (e.g., doctor’s notes) to verify such emergencies.

The following reasons typically do not qualify as excused absences:

• i ) Oversleeping
• ii ) Personal errands on the way to work
• iii ) Minor traffic or public transportation delays (except for major disruptions)
• iv ) Ordinary weather conditions (excluding extreme circumstances like blizzards, hurricanes, etc.)
• v ) Unapproved holidays